Your Ultimate Business Backup Technology Plan
The decision to back up your security data is one of the most important one's you'll make in business, especially if in an industry that needs to occasionally review what has occurred in the past. Usually when we think of backing up data we think of saving an extra copy of all of our digital files to a separate, safe drive or server. Security footage backup can take up a tremendous amount of space depending on your industry and the critical need for it.
Image Source: Business-Fundas.com
Business Fundas published a great article about the top 10 technologies available to businesses for backing up data. While it goes beyond just security camera footage, here at GenX Security we are concerned with all aspects of security and found this article to be of particular interest and share-worthy.
Some of the highlights include:
* Why a UPS Power Protection System for your short term backup and emergency power supply, though not as glamorous as having a generator, can be your hero when suddenly electricity goes out or the fuse box gets tripped but the UPS keeps the server and all the computers running smoothly.
* How totally trusting your cloud may be ok for non-critical data, but is a bad strategy for company-critical files, and what to do about it.
* Why as a business you must get familiar with cryptocurrency and how to keep it safe in online hardware wallets.
* The truth about why businesses that rely heavily on human involvement and those with human-manned security departments really need to have two security systems instead of one, and how the secret second security system works (GO TO #10!)
As business-fundas.com reports:
What should and what shouldn’t you back up? Your business is probably loaded with different types of technology. For what system or technology should you have a backup? Is your data the only thing you should be backing up? What about a backup power supply, transport system, or even a backup security system that catches staff as well as intruders? Here are ten of the most common pieces of technology that companies are using as backup tech.
1. A UPS Power Protection System: A Good Short-Term Backup/Emergency Power Supply
An uninterruptible power supply is probably one of the most innocuous and boring pieces of kit you can have in your office. It isn’t as exciting as a backup generator, and it doesn’t have the glamour that an off-grid solar cell system has, but a UPS is a glorious piece of equipment.
If you have ever had a power cut and had your computer turn itself off without warning, then you will know the horror that follows, not to mention the depreciation cost every time your system is turned off without being shut down correctly. The amount of money you save from not losing unsaved work, and the money you save from depreciation, is going to pay for the system on its own.
The best part about a UPS device is when you do have a power cut and your computers don’t go off. It is especially helpful when something in the workplace is faulty and it keeps tripping the fuse box. Even if you only have one computer, it is still a good idea to get a UPS, especially since many of the good ones come with surge protectors.
2. DropBox: A Cheap Cloud Storage/Backup Solution For Disposable Content
Your company probably creates hundreds of documents each week that serve a purpose for a short while and are then discarded. These files have a habit of finding their way into a user’s email account where they clog things up. They also have a way of finding their way into hard drives where users are unwilling to delete them just in case they are important.
A cheap and easy cloud solution will solve this problem. Either use it as a place to store disposable documents, such as the monthly newsletter. Or, use it as a backup system for disposable documents. For example, if your employee deleted this month’s newsletter from his station in the office, he may visit the company’s DropBox account and reacquire it.
DropBox has free and cheap online storage, and you may drop files onto the DropBox logo on your desktop, and it will save copies of them into your DropBox account for you without you having to open up the DropBox GUI and do it yourself.
3. An Electric Bike: A Backup When Cars Are Not An Option
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4. LibreOffice: Backup Software That Opens A Wide Variety Of File Types
Who on earth would want backup Office software? Doesn’t such a notion seem silly when you are probably paying through the nose for your current writing, spreadsheet, database and presentation software?
Yet, software issues occur far more regularly than you may like to think. Sometimes the problems occur because of an update to your Office software, and sometimes it is due to your current Firewall and/or virus checking software receiving an update. Your operating system may have had an update that is causing the problem. Plus, there is always a chance that a hacker may have gained access to your office software, or that a piece of your software has been corrupted.
The great thing about LibreOffice is that it is free, and it is so similar to Microsoft Office that you will wonder why Microsoft is still making money from their Office software. What is more important is that the LibreOffice software is able to open a wide variety of files. It is also able to open a number of Microsoft files. In many cases, you can use LibreOffice as a quick replacement for your current office software where the transition is both smooth and very quick.
5. Cloud Storage: Automated Or Manual Storage Of In-Use Data And Team-Use Data
It is suggested that you store frequently used data on the cloud. You can use it to store library information and current team-project information. For example, if you were running an essay service, you may like to place team projects on the cloud so that numerous team members may access it remotely and add their written piece where others may review it.
You should use cloud storage to hold data that your staff use and amend. Cloud storage gives them easy access to the data from their desktop and mobile devices, and their location won’t affect their ability to gain access to their information.
The good thing about cloud storage is that it acts as its own backup. If one cloud server goes down, you do not lose your data; you don’t even lose access to your files and/or the use of your files while the cloud server is down. The same is not true if you are paying for the use of a remote server.
6. Website Backup Technology: Backing Up Your Website To Avoid Losing Your Website
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7. External Hard Drives: Back Up Your Files And Isolate Them
Strongly consider placing some of your most valuable files on external hard drives. Some people complain and say that external hard drives are unsafe because you may lose them or damage them, but the simple solution to that problem is to back your files up on two or more external hard drives. You can keep one backup in your locked desk and another in your fireproof safe. You may also encrypt the data in the external hard drive so that even a thief will be unable to access your information. Plus, you may password protect your device as another safety measure.
Trusting cloud storage is fine for non-critical files, but you may want to think twice about storing company-critical files on a remote server or on the cloud. Take a look at the graphic on this website to see just how many successful hacks there have been this year, and those are the ones we have heard about. Don’t forget that there are probably thousands more that were brushed under the carpet to save from damaging the host company’s reputation. Even if you do keep critical files on your computers or on remote servers, strongly consider an external drive backup.
8. Mobile Phone To Replace Cameras: Don’t Bother Buying Backup Digital Cameras
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9. A Bitcoin Hardware Wallet: Keeping Your Digital Currency Safe
Get used to the idea of digital cryptocurrency because it is becoming more and more common, and despite the claim that regulation will kill it, the truth is that regulation will probably spark the moment where digital currency such as Bitcoin, Ethereum and OmiseGObecome legitimately mainstream.
Businesses are going to have to start dealing in digital cryptocurrency at some point, and they are going to need places to store their transactions. Online wallets are notoriously unsafe, which is why it is a good idea to have a few hardware backups.
The world is going to see many types of cryptocurrency hardware wallets in the future, but the main players today are Ledger Nano S, TREZOR, KeepKey and Ledger HW.1. Think back to the early days of phones because these four would be the Nokia phones of our day. It won’t be long before a big company comes up with a hardware Bitcoin wallet that stores the digital currency and allows you to pay with it in stores like you do with your PayPal and Google wallet using your phone.
10. Multifaceted Security Systems: Backup Systems Make Your Business More Secure
Which companies have just one security system? The companies that are easily robbed do. Talk to enough people, and you will hear stories of people slipping past security systems, and even stories of security guards taking the cameras offline so that they may slip their hands down the back of crates to steal things.
If your security relies heavily on human involvement, then you are putting your business at risk. For example, one may argue that a security guard cannot take the system offline without people noticing because there will be a missing portion in the video surveillance, but the only way to check for missing video portions is to have somebody look it over every day. Relying on human involvement is not a foolproof method for protecting your business. You don’t have to spend a lot, you just have to be smart with your backup systems. Here are a few ideas you may like to try:
* A camera system with local access
* Remote access to your cameras
* An alarm system
* An isolated roof alarm
* Isolated door alarms
* Locks on your computer’s USB ports
* Fireproof doors and locks on all fireproof doors
* Random staff codes on computers
* Random codes for entering the premises
* Trackers on vehicles
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