JOB OPENING: 

ACCOUNTING/RECEPTIONIST 

Job Description for Accounting Assistant/Receptionist

Status: (1) Part-Time Morning/Early Afternoon Shift

            (2) Part-Time Early Afternoon/Evening Shift, and/or

Reports to: Office Manager and Company Ownership


Summary of job: We are looking for two part-time office accounting assistants who will double as receptionists.  The persons selected will be responsible for both accounting assistant/administrative assistant duties as well as receptionist duties such as greeting clients and visitors to our office.. The accounting assistant/receptionist will be in charge of answering the phones, taking messages, directing callers, customers, and technicians in the field to the right person, scheduling, and sorting and distributing mail, assisting the Office Manager with any administrative duties including but not limited to filing, word processing, and data entry, and keeping the office tidy and well-stocked. This position is also responsible for assisting the accounting department with Quick Books data entry for accounts payable and accounts receivable.  To be successful in this role, you will need excellent written and verbal communication skills, outstanding customer service skills in person, in writing, and over the phone, as well as competency in Microsoft Office applications such as Word, Excel, and Quick Books. 2 years of experience and success as an admin assistant/receptionist for a customer service-oriented company is required.  Self-managed organizational skills, punctuality, and reliability are required. 

 

Salary: Starting at $14.00/hr - $16.00/hr depending on experience, quality of experience, knowledge, skills, and abilities directly related to the position.  This position caps out at $20.00/hr over time and with proven success with the company.   Eventually this position needs to transition to full time.  

Relocation: Relocation is NOT available for this position.  Candidates must live near (within 45 minute commute in rush hour traffic) or in Greenville, SC and have reliable transportation to and from work daily.  

Major Responsibilities

  • Promptly and professionally answer incoming phone inquiries.

  • Assist customers regarding basic information for their customer accounts.

  • Utilizing a phone script questionnaire to take detailed information for new customer leads and passing information along to the appropriate sales or service persons.

  • Enter customer information/job information into customer database.

  • Create, schedule and confirm daily job appointments from company ticketing software and calendars.

  • Receive, sort, and distribute all mail and packages.  Meter postage, create shipping labels, and ship outgoing packages.

  • Receive and log new parts inventory and sort according to correct job. 

  • Call customers with “friendly reminders” for outstanding balances due.

  • Assist the Office Manager with invoicing, receiving payments, accounts payable and receivable data entry, general data entry, customer service, account management and filing.

  • Ensure all areas of the office are tidy, clean, and well stocked with supplies at the end of each day.

  • Maintain a professional and friendly demeanor, organized and neat workspace, and attention to personal presentation details at all times as the first voice/face of the company for callers and visitors.

Position Qualifications

Must have at least 2 years of directly related experience preferred, including:

  • Associates Degree or Bachelors Degree (High School diploma accepted with 5+ years of experience and steady employment history)

  • At least 1 year of Bookkeeping / Accounts Payable office experience / QuickBooks data entry

  • Knowledge of standard office management systems and procedures

  • Working knowledge of office equipment such as multi-line phone system, printers, copiers, scanners, and fax machines, with ability to independently troubleshoot as needed (remove paper jams, replace toner, refill paper, etc.)

  • Proficiency in Microsoft Office applications, such as Word, Excel, PowerPoint, Outlook, and Access

  • Proven ability to manage time efficiently and effectively, and prioritize work

  • Great problem solving skills

  • Professional, friendly, and clear written and verbal communication skills for phone answering, writing emails, writing letters, and formatting documents 

  • A knack for organization and having a system for staying organized

  • Excellent phone voice - ability to speak clearly and audibly with proper grammar

  • Ability to write with correct grammar and knowledge of and experience writing professional correspondence properly and completely

  • Personable and pleasant demeanor with coworkers and ability to get along with others

  • Must have reliable transportation

Work Requirements/Conditions

  • High attention to detail

  • Care of personal appearance, hygiene, and first impressions

  • Clear speaking voice, good communication, knowledge of and proper use of English grammar both verbal and written within a business setting

  • Ability to prepare ahead for morning rush hour traffic to work, punctuality, and reliable attendance

  • Ability to sit at a desk for long periods of time

  • Ability to lift up to 20 pounds

 

Job Application for Accounting Assistant/Receptionist

To apply, please take the following steps for consideration for our office admin/receptionist position:

Step 1:

Submit the following as Word docs or PDF using the button below.  Failure to do so will disqualify a candidate. 

(1) Your up-to-date current resume with full contact information

(2) Your formal and professionally written cover letter stating why you are the best candidate for the job, highlighting your experience relevant to our position, and explaining any gaps in employment or jobs less than 2-years in tenure

 

Stay on this page to complete the application after emailing your resume!​

Step 2:

Complete our online application questionnaire and indicate your availability.  Be sure to click "Submit My Application Now." You will receive a confirmation email if sent correctly.  

Applications without emailed resumes WILL NOT be considered!  

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